Certified Medical Administrative Assistants (CMAA) Practice Exam 2025 - Free CMAA Practice Questions and Study Guide

The procedure for handling a patient's medical record mandates strict adherence to privacy regulations, emphasizing that only authorized personnel should have access to such sensitive information. This approach is essential to protect patient confidentiality and comply with regulations like the Health Insurance Portability and Accountability Act (HIPAA) in the United States.

Ensuring that access is limited to only those who need the information for legitimate purposes—such as healthcare providers involved in the patient's care or authorized administrative staff—maintains the integrity of the medical record and fosters a secure environment for patient information.

In contrast, sharing a patient's medical record with anyone who asks, storing it on an easily accessible external hard drive without proper security measures, or leaving it out in a waiting room all compromise patient privacy and violate legal responsibilities. Each of these actions could lead to unauthorized access, potential breaches of confidentiality, and legal repercussions for the healthcare facility or practice. This highlights the importance of following privacy regulations as the correct course of action in handling medical records.